The setup is the real hurdle

Most of the team works part-time, many are students with shifting availability, and kitchen, counter and delivery each have their own staffing needs. But the first obstacle with any scheduling tool is day one: adding fifty employees by hand. For many horeca owners, that's where the switch stalls.

Imported straight from Nmbrs

't Frietje already runs HR and payroll in Nmbrs, so every employee record already existed. Session Pilot connects to Nmbrs and pulls the whole team in, with no retyping and no copied contract details. Nmbrs stays the single source of employee data, new hires are added once, and names and details always match the payslip.

From imported team to published rota

Each employee is linked to kitchen, counter or delivery, with their availability right next to them. Managers can build the week by hand or describe what they need in plain language and let Session Pilot generate a first draft. Once published, everyone sees their own shifts on their phone. No screenshots, no outdated versions.

A schedule that keeps up

Sick calls, swaps and last-minute changes happen in the same place as the original rota, so the schedule always reflects what's really happening.

Worked hours, recorded as they happen

Employees clock in and out by scanning a QR code. Early starts and late Friday rushes are recorded against the planned shift, so worked hours are ready for payroll preparation without reconstructing them from memory or chat messages.

The result

The admin no longer grows with the headcount. For 't Frietje, a team of 50 doesn't mean fifty times the work. It's fifty people, one team, one place to plan them.

Cafetaria 't Frietje in Ede uses Session Pilot for shift planning, scheduling and worked hours, connected to Nmbrs. If onboarding everyone by hand is what's holding you back, Session Pilot was built to take that step out.